What we have built –
Step by step

Manage your whole corporate group – with an interactive ownership map

The companies you contract with were never the only entities that mattered – your own group has subsidiaries, branches and holding companies, each with its own address, signatories and place in the ownership hierarchy, and until now that lived in spreadsheets and org charts. Legal Entity Management brings it inside top.legal: every internal entity gets its registered details, its operating sites, its authorised representatives (with role, signing scope and validity), and its equity stakes in your other entities. Flip companies between internal and external in bulk, and switch to the Ownership map to watch your group structure draw itself as an interactive flow chart.

Confidential deals only invited people can see

Some deals shouldn't be visible to the whole organisation – M&A, executive hires, sensitive commercial terms, disputes. Mark a deal as confidential and it disappears from the list and search for everyone who isn't invited – including organisation admins and holders of broad "view all" rights. You stay in your normal folder structure, a clear lock badge flags the deal for those who can see it, only the creator can toggle confidentiality and only the owner can invite. Everyone invited keeps working exactly as before.

Contract status, reimagined – one glance tells you everything

The old single status tried to mean everything and told you nothing about what a contract actually needed. Now every contract reads along three simple axes: a stage (Draft, In approval, Negotiate, Signing, Monitor, Renew…), a lifecycle that shows whether it's a live, in-force contract, and a deadline traffic light that flags renewals before they slip by. A consistent colour tells you what to do – amber means someone needs to act, green means signed and live, red means attention now – so a sweep down the column triages the whole list. Old contracts are mapped into the new model automatically.

Every upload is analysed the moment it lands

Getting a contract analysed used to be a step you had to remember – upload the file, then stop and decide which analysis to run. It was easy to skip, and a document could sit in a folder for days, uploaded but never analysed. Now you set the analysis once, per folder, in plain language – and from then on every contract dropped into that folder is analysed automatically and identically the instant it arrives. Nothing waits on a manual step; nothing slips through.

Add a reviewer step before anyone signs

Plenty of contracts need a second pair of eyes – a manager, legal or finance confirming it's good to go – before they go out to sign. Add a reviewer (a non-signing role) and the signers can't sign until every reviewer has reviewed. Reviewers are invited first, confirm their review in the app with one click, and a clearly-labelled "Reviewed by" attestation – name, role and date – is stamped onto the PDF. Only once every review is in are the signers released.

Search everything from your dashboard – and chat with AI about any counterparty

The dashboard's new Search card finds deals, contracts and counterparties in one place. Pick a deal or contract to jump straight to it, or pick a counterparty to open a chat with an AI that leads with your own records: it opens with an instant overview of that company's deals and contracts, read straight from your tables, then draws on the contract text for anything deeper. Support is one click away from the same card, too.

Onboard your whole team from one spreadsheet

Rolling out top.legal to a team or a newly acquired entity used to mean opening the invite dialog once per person. Now you download a template, fill in a row per user – email, name, title, team, language – upload it, review the validated preview, and let top.legal provision everyone in the background, emailing you a summary when it's done. New teams named in the sheet are created for you, and you can now create users without sending the invitation email yet – set people up quietly today and send their invitation when the timing is right.

See the platform through a colleague's eyes

Answering "why can't I see this?" used to mean reading permission tables and guessing. Admins can now step into a colleague's shoes and see exactly what they see – their folders, playbooks, deals and permissions – with the whole app re-rendered as if you were them. It's strictly read-only: actions are blocked and enforced on the server, a clear indicator shows whose view you're in, both identities are written to the audit log, and one click returns you to your own account.

Draft hundreds of contracts at once from one spreadsheet

Teams that send the same agreement over and over – NDAs, order forms, employment contracts, licences – have always been stuck drafting one document at a time, even when the only thing changing is a name, a date, or a number. Now you pick a playbook, download a spreadsheet built for it, fill one row per contract, and top.legal drafts every one for you – each fully assembled with the right clauses, party details, and conditional text. An afternoon of copy-paste becomes a few minutes filling in a grid.

Bring your SharePoint contracts in with one connection

Most teams already keep their contracts in SharePoint, neatly foldered – and getting them into top.legal used to mean downloading and re-uploading file by file, then manually creating and naming each deal. Connect SharePoint once and point us at a folder: we recreate its structure as folders and deals, or bundle hand-picked files into deals – and the deals name themselves by counterparty and contract type. The import even flags files already in top.legal, so you never create duplicates.

Every uploaded contract now reads itself

Bringing an existing contract into top.legal used to mean a round of manual data entry: hunt for the renewal date and notice period, key them in, then work out which company you're dealing with and link it. Skip it once and a deadline goes untracked. Now, the moment an uploaded or imported contract finishes processing, top.legal pulls out the key dates and the parties on its own – deadlines land in your calendar of obligations and the counterparty is identified and linked, without you typing a thing.

See the health of your whole contract portfolio at a glance

Most teams only discover a contract is expiring, or that approvals are piling up, when someone goes looking – one contract at a time. The new Insights tab on your dashboard lifts that to the top: how many contracts are live, what's coming up for renewal, what's waiting on approval or signature, and how fast deals move through your process. The dashboard you rely on every day is still there, now under a Recent actions tab.

Chat with everyone on the deal, without leaving it

Conversations about a deal have a habit of ending up everywhere except the deal – an email thread here, a chat message there, a comment somewhere else – and by the time you need to find what was agreed, it's spread across three tools. The dealroom now has its own chat: everyone involved can message in real time, right next to the contracts it's about, and the discussion is still there the next time you open the deal.

Approvals that move deals forward on their own

Approvals used to be the quiet bottleneck in every deal: it wasn't obvious who needed to act, whether anyone had picked it up, or what was left before a contract could move. The process has been reworked end to end – tasks now explain themselves, land automatically on the deal owner or a whole team (so nothing stalls when one person is out of office), run their own reminders, show their status right on the approval tab, and offer a one-click jump from "all approved" to "ready to sign." And you can now exempt the people and teams you trust, so their uploads skip the queue entirely – scrutiny where it counts, a clear path through where it doesn't.

Take your comments with you onto the PDF

Until now a PDF was just the contract text – all the discussion that shaped it stayed trapped in the editor and vanished the moment you exported, leaving you to re-explain decisions over email or ask people to log in just to see why a clause reads the way it does. Now you choose, at export time, which comments print right on the document, anchored to the exact text they refer to – then share the file with anyone, no top.legal login required.

Let AI make gendered wording adapt automatically

Gendered language is one of the quietest sources of error in contracts: the moment a counterparty is a woman, every "he shall deliver" or German declension is subtly wrong – and fixing it means hunting the whole document for pronouns and word endings, every single time. The playbook editor now finds every gender-dependent form for you, proposes male and female variants to review, and applies them once. From then on, whoever drafts from that playbook picks a gender once and the whole document reads correctly.

More trust in email communication

Your company name now appears automatically in outgoing emails. External recipients can attribute messages more easily and your communication looks more transparent.

Improved contract selection in the dealroom

Contract selection now structures documents automatically by language. You keep an overview even with multilingual versions – without the risk of mixing up drafts.

AI deal summaries as PDF

Deal summaries can now be exported as PDF with one click – ideal for documentation, compliance, and sharing with stakeholders.

Reworked contract styling in the template editor

Contract styling is now integrated directly into the template editor for a consistent look. References can also be formatted more precisely.

AI automatically creates input fields

Upload existing templates – our AI recognises all required input fields and creates them for you. New templates in a fraction of the time.

Improved top.legal signature

The signature stamp can now be placed anywhere in the document, including date and configurable signing order. Strong signature validation for legal certainty – and you can now upload your own signature.

AI-powered deal summaries

The deals table now shows automatic AI-generated summaries for each deal. An overview without opening each deal individually. More AI features are coming soon.

Comment improvements

Comments can now be assigned to multiple people at once – this reduces coordination overhead and creates clearer responsibilities. The negotiation flow has also been strengthened with security improvements.

Translate, duplicate & version templates

Templates can be translated into other languages with one click – a single template, any number of language versions. Playbooks can now be duplicated and versioned.

Approval requirements in the clause library

Admins can require clauses to be approved before being published. Consistent contract standards without unintended releases.

Excel import for contacts & folder structures

Contacts and folder structures can now be imported via Excel: parties land automatically in the counterparty table, folder and subfolder structures go straight into the deals folders.

Improved task management

The task bar now clearly distinguishes between tasks and deadline reminders. Direct management, editing and sign-off – plus an overview of the tasks you've created for others.

Submit documents by email

Documents can be sent to top.legal via email. Attachments and email contents are saved automatically and appear directly in the right place in the dealroom.

Create templates with AI

In the template editor you can now build templates with an AI chatbot. A few inputs quickly produce a structured template with the right sections.

More structure and flexibility in the template editor

Sections can be grouped and given shared headings. The editor now supports dynamic titles and headers for even more precise contract drafting.

New help center with chatbot

The help center has been substantially expanded and now includes an integrated chatbot with access to the full documentation. Release notes are now publicly accessible.

New integrations: Microsoft Dynamics 365 & HubSpot

top.legal now supports Microsoft Dynamics 365 Business Central (ERP) and HubSpot (CRM). Pull master data such as customer and company information directly into contract processes – no manual double entry. Create contracts straight from a HubSpot deal.

AI-assisted clause creation in the playbook editor

Clauses can be created directly with AI support. Select existing passages and rephrase them with AI – ideal for refining wording without leaving the editor.

Share contracts: signing only

External parties get access only to the contract they need to sign – without visibility into the rest of the dealroom. Configurable per contract and recipient directly in the sharing options.

Contracts without a dealroom

Contracts can now be uploaded without a dealroom assignment. They appear in the new "No deal" section with quick preview and can be assigned to a deal later.

Revised permission system

Access rights are now more clearly structured, easier to manage, and more traceable. Recommendation: take a quick look at your existing permission settings.

New dealroom editor – collaborative editing

• Live editing: multiple parties work on the same document simultaneously – including externally.
• Round-based editing: control who can make changes and when.

AI-based dealroom approval (AI Approval)

Define AI evaluation rules at folder level. The AI automatically reviews every document against your criteria – on approval, share or start the signature flow directly.

Word files in the dealroom: upload, edit & negotiate

Word documents (.docx) can be uploaded straight into the dealroom. Continue editing, commenting and actively involving them in negotiations – including changes from other parties.

New deal overview in folders incl. drag & drop

Dealrooms are shown directly in the folder view without having to be opened. Move deals between folders via drag & drop.

Analytic Playbooks: new structure & AI editor

More clearly split into contract templates and extraction templates. The new AI editor helps build the right extraction logic – without technical know-how.

Automatic document filing by AI

Define categories to organise imported documents in a structured way. The AI assigns uploaded documents automatically based on title and description.

Extended e-signature options (YouSign & Skribble)

• Signing order (YouSign): set the sequence of signatories.
• Signing ID / header (YouSign): clearer attribution and improved auditability.
• Skribble directly from tasks: approve documents via Skribble straight from the task page.

Smarter template editor

• Conditional approval workflow: templates can go through an internal approval before use.
• Direct playbook integration: new input fields immediately available in the playbook logic.

Dealroom upgrades & AI innovations

• AI deal summary: full summary of all dealroom documents at the push of a button.
• Subfolders: organise documents even more clearly in complex projects.

YouSign electronic signature integration

• Highest security standards: built-in identity checks for AES and QES signatures.
• Drag-and-drop: place signature, text and date fields with pixel precision in the PDF.
• Seamless workflow: the entire process inside the platform – no media break.

Playbook & template editor 2.0

• Tagging system: tag fields with labels like "GDPR", "Finance" or "Sales" and filter in a flash.
• Linked templates & attachments: automatic attachments with conditional logic – zero-touch in the dealroom.

Calculation fields

Contracts perform mathematical operations automatically. Real-time recalculation on quantity or price changes – complex dependencies between fields without manual math.

Dealroom & workflow improvements

• Comment workflow: approve, reject and delete suggestions with status filters.
• Tasks action center: sign and approve contracts directly from the task list.

🎉 ISO/IEC 42001 certification

top.legal is the first AI-powered CLM platform in Europe with ANAB-accredited ISO/IEC 42001 certification – the international standard for AI management systems. Demonstrably safer, more responsible and more transparent use of AI.

AI improvements: deadline detection & term extraction

• More precise deadline detection: even for complex wording, nested time references and poorly structured documents.
• Real-time term extraction: specialist terms and key clauses shown immediately – no reload required.

Dealroom upgrade: faster redlining & one-click actions

• Improved redlining: changes highlighted more clearly, with higher contrast and better structure.
• One-click actions: sign, reset, add a party – directly, without modals.

Skribble integration in the dealroom

Choose between Skribble and the top.legal signature – directly in the dealroom, without leaving the platform. QES under eIDAS, legally valid and secure.

Dynamic clause expansions

Not only show, but also hide on demand: irrelevant contract sections disappear automatically. Clearer documents, fewer sources of error.

New SSO signup flow

Team members sign in with single sign-on in one click. No password chaos, centralised IT management, faster onboarding for new users.

Dynamic clause insertion in negotiations

Right-click to insert a clause from the library directly into ongoing negotiations. Add comments the same way.

Individual commenting for internal and external parties

The clause library now supports seamless collaboration between internal and external participants with communication directly inside each clause.

View in-progress contracts as PDF

Preview contracts while still being drafted as PDF – a clear impression of the finished contract. Download or print directly.

Improved tag management

Edit and delete tags, with more control and flexibility. Tags already created aren't duplicated – a clean, consistent tagging system.

📊 New dashboard: everything important at a glance

Instant overview of the most important contract processes: ongoing tasks, upcoming deadlines, open to-dos – central, clear and individually composed.

💡 Smart AI chat

• In the contract archive: questions like "Which contracts don't contain an insurance clause?" – the right documents instantly.
• In the dealroom: insights into risks across ongoing negotiations.
• In a single contract: liability, deadlines and missing clauses shown directly.

🗂️ Improved folder management

Create and name folders in a few clicks, move multiple deals at once. Organise flexibly – whether for onboarding, customer negotiations, or due diligence.

Find what matters, faster

The reworked search is noticeably faster and delivers more precise results – instantly. A more efficient workflow without detours.

Smarter filters for better results

Filtering has been completely redesigned: easier to use, more powerful, more precise results.

New deadline view

Sort by deadlines – the most important tasks and deadlines always within reach.

Contract repository: more control, better overview

• Export contract lists directly as CSV or Excel
• Pin important columns to the left or right
• Switch between column and list view with one click

Active and inactive accounts at a glance

In user management you can see immediately which accounts are active or inactive – full control, a team that's always informed.

Download multiple contracts at once

Save time: download several contracts at once as PDF or .docx – one download instead of many.