Every legal entity you operate,
governed in one place.
Subsidiaries, signing authority, shareholdings, operating sites and entity documents — mapped, controlled and wired straight into every contract you draft.
Part of the top.legal CLM platform — no extra tools
Managing entities in spreadsheets breaks down fast.
With top.legalLegal entities, native to your contract workflow.
top.legal keeps every legal entity you operate inside the same platform you draft, negotiate and sign in — so entity data isn't a separate silo, it's part of the contract.
- Select the signing entity while drafting — its representatives, sites and policy come with it
- Insert an operating-site address into the contract without retyping a thing
- Every entity document is one click from the deal it belongs to
Everything about every entity, in one record.
Who is allowed to sign
Define representatives per entity with sole or joint representation scope — so it's always clear who is responsible to sign.
Operating sites & addresses
Store every operating site and drop its address straight into contracts as you draft them.
Articles of association
Keep articles of association and official documents in one place, shared with your entire organisation.
Signing policy per entity
Never forget the signing policy of an entity — the right rules and regulations are enforced whenever they are needed.
Ownership & shareholdings
Track which entity owns what share in which entity, with a full holding structure you can audit.
Organisation map
Map your whole organisation structure on one neat, interactive ownership map.
See who owns what — at a glance.
Model parent companies, subsidiaries and cross-holdings, then let top.legal draw the map for you. Every percentage, every entity, one clear picture.
Internal parties are only half of every contract
The entities you operate are one side of the table — the companies you contract with are the other. top.legal keeps external parties as records too, so every contract is linked to both the entity that signed it and the counterparty on the far side.
Parties captured on import
When a contract lands in {brand}, the counterparty is detected along with the contract type and key dates — no retyping, no separate address book to maintain
Both sides of every contract linked
Each agreement records which of your legal entities signed it and which external party it was signed with, so the relationship is visible from either end
Search your portfolio by party
Filter across every contract you hold by counterparty, clause, date or contract type — the question “what do we have with this company?” becomes a query instead of a search through folders
Acme Supplies GmbH
Contracts with this party
- Framework supply agreementAcme Labs AG
- Quality assurance agreementAcme Nordic AS
- Data processing agreementAcme Labs AG
One counterparty, every contract your entities hold with it — including the agreements signed by a different subsidiary
Every legal document, attributed to its entity.
Attach articles of association, signing regulations and certificates to each legal entity — stored in top.legal's secure, confidential contract management and shared with your whole organisation.
- Keep each entity's legal documents in one encrypted, access-controlled place
- Share them across your organisation — or restrict who can open them
- Preview, version and open every file right next to the entity it belongs to
Administer or view — you decide who does what.
Grant a trusted few the right to administrate legal entities, while everyone else simply views the documents they need.
Administrators
Full control over legal entity data
- Add, edit and archive legal entities
- Manage representatives and signing authority
- Maintain operating sites and addresses
- Edit ownership and shareholdings
Viewers
Read-only access to what they need
- View internal parties and their details
- Open shared entity documents
- Reference the organisation map
- No editing and no structural changes
From org chart to signed contract in four steps.
Add your entities
Create each legal entity you operate — manually or by Excel import.
Capture the details
Representatives, signing policy, operating sites, documents and shareholdings.
Map the structure
top.legal draws your ownership map from each entity's holdings.
Draft with confidence
Pick the entity in a contract and its sites, signers and policy come along.
FAQ
It is an expansion of internal parties that lets you manage every legal entity you operate — subsidiaries, signing authority, operating sites, shareholdings and official documents — directly inside your CLM.
Each entity has a documents area where you keep articles of association and other official files, shared with your entire organisation.
You define representatives for each entity with a representation scope — sole or joint — so the right signing authority is always clear and enforced.
Yes. You record which entity holds what share in which other entity, and top.legal builds an interactive ownership map from those holdings.
Yes. Granular permissions let you allow certain users to administrate legal entities while others can only view the documents they need.
Map your organisation. Govern every entity.
Bring every legal entity you operate into top.legal — signing authority, shareholdings, sites and documents, all wired into the contracts you sign.